Stock & Logistics Co-Ordinator

Job Description

Job title: Stock & Logistics Co-Ordinator 

Department: Walter Geering 

Line Manager: Managing Director 

Location: Cobbs Wood House, Ashford 

Hours: 08:30 – 17:00, Monday to Friday, with 0.5 hour for lunch 

Term: Permanent 

Main Purpose of the Job 

To manage and coordinate the stock & logistical operations of Walter Geering Ltd. Responsible for ensuring and improving performance, productivity, efficiency and profitability of the department, ensuring deadlines are met, and a high standard of product supply, storage, dispatch and delivery is maintained, to meet the expectations and needs of our customers. 

Specific Responsibilities

  • Process all sales orders using Sage software
  • Monitor stock levels using data sheets and stock forecasting spreadsheet, maintaining minimum stock levels at all time
  • Process all purchase orders with suppliers using sage software and office outlook
  • Liaise with suppliers where any issues occur with delivery times or product quality
  • Ensure lead times are communicated to the sales team and adhered to by suppliers
  • Liaise with non-UK suppliers and freight forwarders to ensure goods are purchased, manufactured, and shipped economically and efficiently
  • Source new products where required and always strive to achieve the best possible price and delivery terms
  • Set up codes on sage system for new products
  • Assist sales and marketing with determining goods to be sold and pricing strategies
  • Assist sales with managing projects, call offs and quotes before they expire
  • Liaise with domestic couriers and forwarders to arrange for pallet deliveries and where unusual quantities are forecasted to dispatch
  • Complete end of day procedure on Sage software, including posting invoices to the system, checking dispatches against courier manifests, and running commission reports
  • Collate sales figures and send to all staff and directors at the close of each day
  • Arrange for bespoke welcome packs to be created and dispatched when required
  • Monitor quality of courier services and report any issues in a timely manner
  • Aid accounts staff and management team in construction of board of directors’ reports
  • Establish and maintain credible, professional relationships with trade clients to help fuel sales growth
  • Track & resolve issues and conflicts, removing barriers, and report to managing director
  • Conducts and oversee quarterly and annual stock takes to maintain stock accuracy
  • Identify trends and assess opportunities to improve processes
  • Stay up to date on industry regulations, trends, and technology
  • Liaise with sales team any product or price changes
  • Manage day to day business of the operations department while balancing the responsibilities of various business lines such as business analysis and risk management
  • Anticipate and track operational and tactical risks and provide strategic solutions.
  • Oversee operational systems, processes, sage functionality while looking for opportunities to improve or revise
  • Any other duties reasonably asked of you for the benefit of the company

Job Requirements

  • Strong organisational skills
  • Strong ability to prioritise
  • Strong presentation and communication skills – verbal and written
  • Good computer skills
  • Strong working knowledge of office suite, particularly excel
  • Good level of knowledge of Sage software helpful but not essential
  • Strong interpersonal skills to work with internal teams and external suppliers and customers
  • Analytical and logical with good numerical skills
  • A fast and creative problem solver
  • Self-motivated, able to work on own initiative
  • High level of customer service orientation
  • Good ability to multitask
  • Change orientated to make business improvements
  • Willing to put in the hours as and when required

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